Microsoft outlook is by far one of the most popular email clients out there. Here is a collection of some of the best tips and tricks you should know.

Send a mail to mutliple recipients, but keep there emails hidden

Sometimes you want to send a mail to multiple parties, but do not want the mail addresses discloded. Here si what you do:

Preparation

  1. Click the down arrow of the New button.
  2. Select Contact.
  3. Type “Undisclosed recipients” under Full Name….
  4. Type your email address under E-mail….
  5. Click Save and Close.

Sending the mails

  1. Start with a new email message in Outlook.
  2. Click the To… button.
  3. Highlight Undisclosed recipients.
  4. Click To ->.
  5. Highlight all people in your address book to whom you want to send the message.
  6. Click Bcc ->.
  7. Click OK.
  8. Add any additional recipients’ email addresses to the Bcc: field.
  9. Compose your message and eventually click Send.
Setting up an autoresponder

Set up a template

In Outlook 2003:

  1. Make sure Word is not enabled as the email editor in Outlook.
  2. Start a new message.
  3. Type the Subject and message of your auto-reply.

In Outlook 2007:

  1. Click the Office button.
  2. Select Save As

In Outlook 2003

Select File | Save As… from the menu.

  1. Make sure Outlook Template is selected under Save as type:
  2. Optionally, choose a File name: different from the subject.
  3. Click Save.

Set up the auto responder

  1. Select Tools | Rules and Alerts… from the menu in the main Outlook window.
  2. Click New Rule….
  3. Click Start from a blank rule.
  4. Make sure Check messages when they arrive is selected.
  5. Click Next >.
  6. Check Where my name is in the To box under Select condition(s), alternatively, you can leave all boxes unchecked to make the auto-responder reply to all incoming mail.
  7. Click Next >.
  8. Check reply using a specific template under Select action(s).
  9. Click on a specific template under Edit the rule description.
  10. Select User Templates in File System under Look In:.
  11. Highlight the template created before.
  12. Click Open.
  13. Click Next >.
  14. Check Except if it is an Out of Office message under Select exception(s).
  15. Click Next >.
  16. Type the desired name for your auto-responding filter under Specify a name for this rule.
  17. Optionally, check Create this rule on all accounts.
  18. Click Finish.
  19. Click OK.